![]() ![]() If having special "this computer only" folders with reduced capabilities in Outlook's IMAP accounts isn't bad enough, I'm left scratching my head when I look at the half-removed Flag and Category features users have come to expect in Outlook. Once mastered, you can then learn the next set.Categories and Flags in Outlook 2013 and newer Start with a common denominator like Ctrl or ⌘. But, when you’re looking to get acquainted with these keystrokes, you don’t need to be overwhelmed. If you know Microsoft products, then it goes without saying there are more many more keyboard shortcuts than what I listed. The nice part is these keyboard shortcuts work whether you’re in your Inbox or reading a specific email. We often need to act on the email we’re reading. The next set is designed to work specifically with Outlook email, where most of us spend our time. The exception being Outlook Tasks that require a K. You can also see the last letter in the sequence is usually the first letter of the information type. You might remember this by thinking of SHIFTing your focus to another area. These shortcuts all use the Ctrl key in combination with the Shift key. This is ideal since you often need to create a task or appointment while reading an email. While the above shortcuts work at the top level, the next set works anywhere in Microsoft Outlook. ![]() For example, if you were reading a specific email or viewing a friend’s contact and pressed Ctrl + 4 to go to Tasks, nothing would happen. These shortcuts won’t work if you drill down to a folder item. Suppose you’re viewing your Inbox and want to see your calendar, type Ctrl + 2. Unfortunately, there is no way to reassign these items. You’ll also note there is a key combination for “Shortcuts.” This is a customizable Outlook menu but not related to keyboard shortcuts. You can get quick access to these areas using the Ctrl key and the numbers 1-8. These include Mail, Calendar, Contacts, Tasks, Notes, Journal, and Notes. Microsoft Outlook includes a set of default folders based on the information type. I’ve also noted the shortcut keys as capitals for easier reading. Keyboard shortcuts that are specific to one area or folder.Keyboard shortcuts that work anywhere within Microsoft Outlook.For Mac users, please use your Command key ⌘ I’ve broken these shortcuts into two categories. I think this key, in combination with other keys, gives you the most control within Outlook. To make the learning easier, Ill focus on the shortcuts that use the Ctrl key. Chances are you’ve already used some shortcut keys in Windows, such as Ctrl + C, to copy an item to your clipboard. Each key is held down until all the keys have been pressed. The + sign indicates the next key to be pressed. You press a set of defined keys in a sequence. ![]()
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